Moving Content from Your Mailbox to Microsoft Server

Moving to the entire mail ecosystem of the corporate Office 365 system involves a number of tasks to be handled in a timely manner. Specifically, you might need to migrate your corporate mail to proprietary Exchange Online software. The step shouldn’t be skipped if you do not want to lose a piece of critical information.

This process is laborious and requires the connection of additional technical means. This is especially true when the working mail services of large organizations are subject to migration. Quite often, employees use email as a kind of file sharing, ignoring cloud solutions and other services. This creates a problem with the rather large amount of data that needs to be migrated. In this case, you won’t go far without a specialized Outlook migration tool that will take care of the process.

Some businesses can have serious issues associated with the acquisition of additional storage, which actually comes in handy once. It is much more rational to entrust the solution of the migration task to reliable programs and dedicated assets.

Migrating Mail to the Cloud

As a rule, the transition to separate email services based on Office 365 remains almost invisible. The term for performing all actions is quite individual and can range from days to several weeks, depending on the migration scale.

After completing the creation of backups and copying all the necessary materials, the migration program proceeds to an equally important stage – editing MX records. They store information based on which each incoming letter gets to the required address. The speed of work will depend on the number of mailboxes used by the enterprise. 

The correct approach helps to avoid disruptions in the continuous operation of an established system of exchanging letters or files. If necessary, not only the migration of emails to new addresses can be performed. In the process, the following data are also transferred:

  • Contact lists;
  • Calendar entries;
  • Planner data.

Accordingly, after the successful execution of the operation, the dependence on third-party resources disappears. All future actions will be carried out within the framework of the Microsoft Office system set up in advance within the selected tariff plan.

Implementation of hybrid deployment deserves special attention. It is relevant in cases when a separate part of the letters is planned to be stored on local physical servers, and the other to be redirected to the cloud. This is most often used to optimize data archiving. Such a decision is justified: you can use your own physical storage, the volume of which is limited exclusively by the company’s equipment.

Good to Go?

In the modern IT structure, there is no single way to transfer mail and file attachments stored in it. Determining the best practice will require careful study of many parameters and should be trusted to reliable software solutions. Before deciding on a program to use, check its specs, technical capabilities, and compliance with your email service ecosystem.

Rakesh Babu
Rakesh Babu
Rakesh Babu is a business analyst with a focus on startups. With an MBA and years of experience, he's a go-to source for insights on entrepreneurship. Beyond the business world, Rakesh is a chess aficionado and an amateur astronomer, always curious and seeking new patterns – whether in the stars or the stock market.


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